This Agreement is between Hot Damn Mobile Bartending LLC, a Colorado limited liability company (“Company”), and the client named in this form (“Client”). The event details and choices Client enters in this form are part of this Agreement.
1. Services
1.1 Company will provide professional bartending labor for the Event, including setup, drink preparation and service, and breakdown of the bar area.
1.2 The Hot Damn Package includes 5 hours of bar service by one bartender for up to 75 guests, a basic bar setup, bar tools, ice and coolers appropriate for the contracted service, cups, straws, napkins and basic garnishes. Company will provide a beverage consultation and customized shopping and quantity guide based on the menu and guest count Client gives.
1.3 Company’s staff will arrive before the service start time to set up. Setup and breakdown time is included in the Total Fee.
2. Alcohol
2.1 Client supplies all alcohol. Client will purchase all alcoholic beverages for the Event directly from a retailer licensed in Colorado, and will pay that retailer directly. Company does not hold a liquor license. Company will not purchase, sell, supply, or accept payment for any alcoholic beverage.
2.2 Fees are for labor only. Every fee under this Agreement is for bartending labor, equipment and planning. No fee is based on the type, quantity or value of alcohol served, and Company charges no corkage, storage or delivery fee for alcohol.
2.3 Private event. Client confirms that the Event is private and not open to the general public. Client confirms that no guest will pay an admission charge, ticket price, donation or drink price in exchange for alcohol. Company will not operate a cash bar.
2.4 Licensed venues. Client will tell Company in this form if the venue holds a liquor license. Company will serve only as the venue’s license and rules allow.
2.5 Leftover alcohol. All unused alcohol belongs to Client and stays with Client at the end of the Event.
2.6 The shopping list is an estimate. Company is not responsible if Client’s supply runs short or runs over.
3. Fees and payment
3.1 Total Fee. The package price is $1,295. Add-ons are priced as follows: each additional bartender, $400 for the full service period; each extra hour of service, $150 plus $60 for each additional bartender; signature cocktail menu, $75; premium mixer package, $5 per guest; travel beyond 30 miles from Denver, $1 per mile each way. Ice and coolers appropriate for the contracted bar service are included in the package price. The Total Fee is the package price plus the add-ons shown in this form. If the total in this form differs from Company’s written quote, the quote controls.
3.2 Retainer. A retainer of 50% of the Total Fee is due at signing. The date is not reserved until Company receives the signed Agreement and the retainer. The retainer is non-refundable because Company turns away other bookings for the date.
3.3 Balance. The remaining balance is due 14 days before the Event. Company may decline to perform if the balance is unpaid on the Event date.
3.4 Extra time. Service beyond the scheduled end time is billed at $150 per hour, plus $60 per hour for each additional bartender, in full-hour increments, and only with the approval of Client or Client’s day-of contact. Extra time depends on staff availability and venue rules.
3.5 Guest count changes. One bartender serves up to 75 guests. If the guest count rises above what the booked bartenders can serve, Company may require one additional bartender for each additional 75 guests, at $400 each, to keep service safe.
3.6 Travel. Travel within 30 miles of Denver is included. Beyond that, travel is billed at $1 per mile, each way.
3.7 Late payment. A balance unpaid after its due date accrues the late fee stated in the quote, if any.
4. Client responsibilities
Client will:
- Provide all alcohol and, unless the Premium Mixer Package is selected, the mixers on the shopping list. Company provides ice and coolers appropriate for the contracted bar service.
- Have all supplies at the venue at least 90 minutes before the service start time.
- Confirm the venue permits outside bartending services and outside alcohol, and obtain any venue approval needed.
- Provide a safe, level, covered bar location with adequate lighting, and access to water and trash disposal.
- Give the final guest count and event timeline at least 14 days before the Event.
- Name one adult contact who will be present and can make decisions during the Event.
5. Responsible service
5.1 Company’s staff will check identification and will not serve anyone under 21 or anyone without valid ID when asked.
5.2 Company’s staff may refuse or stop service to any guest who appears intoxicated. This decision belongs to Company alone and is final.
5.3 Guests may not serve themselves from the bar. Company’s staff will not serve shots unless Client and Company agree in writing before the Event.
5.4 Company may close the bar early, without refund, if guests or conditions make continued service unsafe, or if staff are harassed or threatened.
5.5 Company’s staff do not consume alcohol while working.
5.6 Client is responsible for safe transportation arrangements for guests.
6. Gratuity
6.1 Gratuity is not included in the Total Fee. Client chooses one of the two gratuity options in this form.
6.2 Tip jar option. A tip jar will be placed on the bar during service. Client guarantees a minimum gratuity of $300 for each bartender who works the Event. At the end of service, Company’s lead bartender and Client’s day-of contact will count the tip jar together. If it holds less than $300 multiplied by the number of bartenders, Client will pay the difference to Company within 3 days. The most Client can owe under this section is $300 per bartender.
6.3 No-tip-jar option. No tip jar will be placed on the bar, and Company’s staff will not ask guests for tips. Client will instead pay gratuity of $350 for each bartender who works the Event. This amount is due with the balance, 14 days before the Event. If a bartender is added after that date, the gratuity for that bartender is due before the Event. If the Event is cancelled, gratuity paid in advance is refunded.
6.4 Company pays the full gratuity, including any amount Client pays under 6.2 or 6.3, to the bartenders who worked the Event.
7. Cancellation and rescheduling
7.1 By Client. Client may cancel in writing at any time. The retainer is not refunded. If Client cancels fewer than 14 days before the Event, the full Total Fee is owed.
7.2 Rescheduling. With at least 60 days’ written notice, Client may move the Event once to a date within 12 months, if Company is available. The retainer transfers to the new date.
7.3 By Company. If Company cannot perform because of illness, emergency or another cause outside its control, Company will make reasonable efforts to send a qualified replacement. If it cannot, Company will refund all amounts paid, and that refund is Client’s only remedy.
7.4 Events outside either party’s control. Neither party is liable for failure to perform caused by severe weather, natural disaster, government order, venue closure or similar events. The parties will work in good faith to reschedule.
8. Equipment and property
Client is responsible for damage to Company’s equipment caused by Client or guests, at repair or replacement cost. Company is not responsible for loss of or damage to Client’s or the venue’s property, except where caused by the negligence of Company’s staff.
9. Insurance
Company carries general liability and liquor liability insurance. Company will provide a certificate of insurance to Client or the venue on request made at least 14 days before the Event.
10. Liability and indemnification
10.1 Client is the host of the Event and is responsible for the conduct of guests.
10.2 Client will indemnify and hold harmless Company, its owner and its staff from claims, damages and costs arising from the Event, including claims related to alcohol supplied by Client or consumed by guests. This does not apply to the extent a claim results from the negligence or willful misconduct of Company’s staff.
10.3 To the extent the law allows, Company’s total liability under this Agreement is limited to the amount Client paid.
11. Photos
The photo choice Client makes in this form applies. Company will not identify guests in any image it uses.
12. General terms
12.1 Company is an independent business. Nothing in this Agreement creates a partnership, joint venture or employment relationship.
12.2 This Agreement is governed by the laws of the State of Colorado. Any dispute will be brought in the state courts located in Denver, Colorado.
12.3 This is the entire agreement between the parties. Changes must be in writing and agreed by both parties. If any part is found unenforceable, the rest remains in effect.
12.4 Electronic records and signatures. The parties agree to do business electronically. A name typed and submitted through this form is a signature with the same effect as one written on paper. Either party may ask for a paper copy.
12.5 When this Agreement takes effect. This Agreement takes effect when Client has signed and submitted it, Company has confirmed the event details and Total Fee in writing (email counts), and Company has received the retainer.
